Home > Resident > Schools > Coronavirus Childcare Assistance Scheme (C-CAS) Flintshire Pre-school (0-4) Childcare for Critical Worker and Vulnerable children

Coronavirus Childcare Assistance Scheme (C-CAS) Flintshire Pre-school (0-4) Childcare for Critical Worker and Vulnerable children

What has been announced?

The Welsh Government has announced that the Childcare Offer for Wales, which provides eligible families with up to 30 hours of government-funded early education and childcare for 3 and 4 year olds, will be closed to new entrants for the Summer Term. This is so that the funding can be used to support key workers with their childcare costs and support vulnerable children during the current national emergency.

The primary purpose of this Guidance is to support emergency arrangements for the provision of Pre-School childcare support for critical workers and identified vulnerable children.

Childcare providers can register up until Friday 26th June 2020. The C-CAS funding will continue until 31st August 2020, and it will be reviewed by Welsh Government in August 2020. Applications for key worker children can be made up until Sunday 12th July 2020. Referrals in respect of vulnerable children (including vulnerable older siblings) will be allowed throughout the life of C-CAS.

The older siblings already being funded can continue to be, but not when they are due to be at school. Older siblings who are already being funded to attend a setting with a younger sibling may continue to do so until the end of term (17 July 2020) at the very latest, but are expected to attend school when it is open. No new older siblings to be allowed from 19th June 2020, and any older siblings being funded with no younger siblings in attendance must attend school, remain safely at home or parent arranged provision.

Further information is available on Welsh Government website on the following link
https://gov.wales/childcare-under-five-year-olds-parents-guidance-coronavirus

Who is eligible?
Parents are eligible for the funded childcare places if they are a lone parent and a critical worker, both parents are critical workers or where one parent in the household is a critical worker and there is a genuine reason why the other parent cannot care for the child in the safety of their home. This includes workers in refuges and other forms of supported accommodation for victims of domestic abuse.

Vulnerable children eligible to access this childcare provision include those who are at a significantly increased safeguarding risk from being at home or where their family or placement is at risk of breakdown.  Requests for childcare provision in these instances can only be made by Social Services professionals. Application for children with additional support needs, can be submitted by Social Services, Health and Education Services professionals.

How many hours will Welsh Government pay?
There is currently no limit on hours, however Welsh Government will not pay for any retention fees charged by childcare providers. This offer of funding is an emergency measure and may be withdrawn at any time. Proof of eligibility will be dependent on satisfactory supporting evidence that must be supplied by the parent, carer or referring service. If anything in the application or in the supporting evidence is found to be incorrect or misleading, the funding offer may be withdrawn immediately and Flintshire County Council may seek to reclaim funding.

Funding for childcare places for children will only be approved for eligible parents for the hours when their children cannot be safely looked after at home. If a critical worker or anyone in their family is self-isolating or symptomatic the child must not attend the setting.

Please note, parents must contact their preferred childcare provider prior to completing the application form to confirm that the provider has availability to care for the child/children for the hours required. Childcare providers can register up until Friday 26th June 2020.

If a parent is having difficulty finding a childcare provider, please contact the Family Information Service Flintshire by email at fisf@flintshire.gov.uk or send a message via social media – you can find it on Facebook and Twitter. You can also contact them via www.dewis.wales or www.fis.wales

 

 

Privacy Notice

In order to apply for the Coronavirus Childcare Assistance Scheme you will need to read and agree to the following terms and conditions:

Personal data will be processed by Flintshire County Council for the specific purposes of administering, monitoring and processing your registration for the Coronavirus Childcare Assistance Scheme. This may relate to the parent/s or child. The processing of your personal data is undertaken as a ‘public task’ on behalf of Welsh Government. The statutory basis for this Funding is sections 70 and 71 (1) of the Government of Wales Act (GOWA) 2006, along with section 28 of the Local Government (Wales) Measure 2009.

Flintshire County Council may share your data with other local authorities, the National Health Service, the Police, and family support and early years’ services and partners if this is necessary to carry out its duties to promote wellbeing and welfare. From time to time we may send you information for survey to help evaluate the implementation and delivery of the Coronavirus Childcare Assistance Scheme.

Some of the information held about you will be shared with the Welsh Government. This will help them to carry out research to improve the care and support provided to you and other people in Wales. The information will be shared lawfully and will only be used by the Welsh Government for research in support of official business. Please see below to read more about what information is shared and how it will be used. For research purposes, we will ensure that data is anonymised before any research takes place. Sharing of anonymised data is outside the GDPR.

Flintshire County Council will retain your information until the child is 18 in line with our retention schedule. If you feel Flintshire County Council has mishandled your personal data at any time you can make a complaint to the Information Commissioners Office by visiting their website or calling their helpline on 03031231113. The information in the Coronavirus Childcare Assistance Scheme Privacy Notice (the Offer) will be kept under review to incorporate any further changes communicated by the Information Commissioner’s Office.

For further information about how Flintshire County Council processes personal data and your rights please see our privacy notice on our website - http://www.flintshire.gov.uk/en/Resident/Contact-Us/Privacy-Notice.aspx or request a copy from the Council

Welsh Government Privacy Notice

Privacy Notice: Monitoring Information of Parents, Children and Providers using the Coronavirus Childcare Assistance Scheme

Personal data is defined under the General Data Protection Regulation (GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’. Special category data such as ethnic group or health condition has additional protection under data protection law.

The Welsh Government has access to personal and special category data of parents, carers and children receiving services from local authorities. The data that we regularly receive on parents, carers and children is explained in detail in Annex 1 to this privacy notice. Your name and contact details are not regularly passed to Welsh Government for monitoring with the data outlined in Annex 1. However, your name and contact details will be provided to Welsh Government by your Local Authority when needed for evaluation purposes. Your child’s name will not be provided.

Your personal details including your name and address may be passed onto another local authority to enable them to administer the Coronavirus Childcare Assistance Scheme to you. This would happen to enable you to access the childcare in a different local authority to the one in which you live if requested or for another local authority to process the payment to your chosen childcare provider.

Additionally, the Welsh Government has access to personal data of childcare providers delivering services funded by the Welsh Government under the Coronavirus Childcare Assistance Scheme. The data that we regularly receive on child care providers is explained in detail in Annex 2 to this privacy notice. The Welsh Government will not share your name with a third party e.g. non-government agencies and researchers unless your name is your business name which is publically available.

The Coronavirus Childcare Assistance Scheme may be evaluated to assess the performance of the scheme and help Welsh Ministers make decisions relating to the development of the policy in relation to the Coronavirus Childcare Assistance Scheme. If you are contacted to take part in research activities related to the Coronavirus Childcare Assistance Scheme you will be issued a separate Privacy Notice outlining how information generated by the research will be collected, held and used. Taking part in research is voluntary and you will not be identified in any reports.

Your data is linked anonymously to other data sources as part of the Secure Anonymised Information Linkage (SAIL) databank for non-commercial research purposes only, unless you ask for this linkage to not take place (see the explanatory note). 

What is the lawful basis for using your data?

The lawful basis for processing information in this data collection exercise is our public task; that is, exercising our official authority to undertake the core role and functions of the Welsh Government. Some of the data we are collecting are called ‘special category data’ (in this case ethnicity) and the lawful basis for processing this information is that it is for statistical or research purposes.

This enables the operation of, and provides information which will help the Welsh Ministers to make decisions relating to the development of the policy in relation to, the Coronavirus Childcare Assistance Scheme which is being delivered to improve economic and social well-being in Wales in accordance with section 60 of the Government of Wales Act 20061.

The data sent to Welsh Government will be used:

  • to measure how well Welsh Government and Local Authorities are delivering their services to you and your child;
  • to support improvements to these services;
  • to allocate money to Local Authorities and others; or
  • to support wider research into the provision of services to you and your child, or others;
  • to link data from this form to other data sources for the purpose of evaluating the impact of the project on the individuals who take part.

The data sent to Welsh Government will not be used by them:

  • to take any action in relation to you or your child, or your childcare setting; nor
  • to identify you or your child in any reports. 

How secure is your personal data?

Personal data is transferred via Objective Connect, a secure data transfer system. Data is stored within folders on secure networks which have access restricted to Welsh Government officials working on the Coronavirus Childcare Assistance Scheme.

All data gathered will be reported in an anonymised format when used in statistical or research reports. No reports will contain your contact details nor any information that could be used to identify individuals. Aggregate data will also be placed on the StatsWales data website, available here:  http://gov.wales/statistics-and-research/?topic=People+and+communities&lang=en

When the Welsh Government commissions an evaluation of the Coronavirus Childcare Assistance Scheme this work will be carried out by an accredited third party (e.g. a research organisation or a consultancy company). Any such work will only be undertaken under contract. Welsh Government’s standard terms and conditions for such contracts set out strict requirements for the processing and safekeeping of personal data.

How long do we keep your personal data?

Any personal data transferred to Welsh Government will be deleted three years after the date it was received.

The NHS Wales Informatics Service (NWIS) based in Swansea University also have access to a part of your personal data for a period of three months, until the data linking with Secure Anonymised Information Linkage (SAIL) is complete.

Individual rights

Under GDPR, you have the following rights in relation to the personal information you provide as part of the Coronavirus Childcare Assistance Scheme for Wales you have the right:

  • To access a copy of your own data;
  • For us to rectify inaccuracies in that data;
  • To object to or restrict processing (in certain circumstances);
  • For your data to be ‘erased’ (in certain circumstances); and
  • To lodge a complaint with the Information Commissioner’s Office (ICO) who is our independent regulator for data protection.

The contact details for the Information Commissioner’s Office are: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. Phone: 01625 545 745 or 0303 123 1113. Website: www.ico.gov.uk 

Further information

If you have any further questions about how your data will be used by the Welsh Government or wish to exercise your rights using the General Data Protection Regulation, please contact:

Childcare Offer Team CP2
Crown Buildings 
Cathays Park 
Cardiff 
CF10 3NQ

Email: Talkchildcare@gov.wales

The Welsh Government’s Data Protection Officer can be contacted at:

Welsh Government
Cathays Park
Cardiff
CF10 3NQ

Email: DataProtectionOfficer@gov.wales

We explain on our website how the Freedom of Information Act and data protection law interact.

More information is available here: https://gov.wales/requesting-information-welsh-government-html 

Explanatory note

The SAIL Databank is a databank of anonymised data about the population of Wales, which is internationally recognised for the robust secure storage and use of anonymised person-based data for research to improve health, well-being and services. Respondents are able to opt out of having their answers linked. For more information on how to do that or on data linking, please visit: https://gov.wales/linking-and-matching-data-privacy-notice

Annex 1:

Which data does Welsh Government have access to?

Parents of children taking up the Coronavirus Childcare Assistance Scheme - Eligibility checking

Local authorities ask for details of you, as either the parent or carer of such child, or children and the children receiving services under the Coronavirus Childcare Assistance Scheme to check your eligibility to receive the offer against eligibility criteria as set by the Welsh Government. This includes;

  • Your key (critical) worker status
    This information is also passed to Welsh Government by the Local authority anonymously, which means this data will not include your name or that of your child.
  • Proof of your key (critical) worker status
    This is not passed to the Welsh Government.
  • Your Job Title
    This information is also passed to Welsh Government by the Local authority anonymously, which means this data will not include your name or that of your child.
  • Your employer’s name
    This is not passed to the Welsh Government.
  • The date of birth of the child you are applying to receive the Coronavirus Childcare Assistance Scheme for
    This information is also passed to Welsh Government by the Local authority anonymously, which means this data will not include your name or that of your child.
  • Your address
    Your postcode is passed to Welsh Government by the Local authority anonymously, which means this data will not include your name or that of your child.
  • Information about benefits you are claiming that may entitle you to the Coronavirus Childcare Assistance Scheme
    This is not passed to the Welsh Government.

Parents / Carers of, and children taking up the Coronavirus Childcare Assistance Scheme

Local authorities provide details of you, as either the parent or carer of such child, or children and the children receiving services under the Coronavirus Childcare Assistance Scheme from them to Welsh Government, and this includes:

  • Data about your child and you as the parent(s)/carer(s);
    Gender
    Date of Birth
    Postcode
    Local authority
    Ethnicity
    Whether your child has a disability or special educational need (SEN)
  • Basic details of the services provided to you and your child prior to taking up the Coronavirus Childcare Assistance Scheme;
    Whether your child attended childcare prior to the Coronavirus Childcare Assistance Scheme
  • Basic details of the services provided to you and your child in taking up the Coronavirus Childcare Assistance Scheme;
    The number of hours you have applied for the child under the Coronavirus Childcare Assistance Scheme
    The number of hours your child attends the hours booked under the Coronavirus Childcare Assistance Scheme
    The language provision of the childcare your child is accessing
    Your preference of language provision for your child to access the offer
    The Care Inspectorate Wales (CIW) register number of the childcare provider(s) you are accessing the Coronavirus Childcare Assistance Scheme at
    The days and hours you have applied for the child under the Coronavirus Childcare Assistance Scheme

Annex 2

Childcare providers delivering services under the Coronavirus Childcare Assistance Scheme

Local authorities provide details of you as a provider delivering services under the Coronavirus Childcare Assistance Scheme to Welsh Government, and this includes:

  • Your contact details including – name, telephone number, email address and postal address and Care Inspectorate Wales (CIW) registration number
  • The language provision of your setting as self-declared to the local authorities and to Care Inspectorate Wales (CIW)
  • The number of hours that each child receiving the Coronavirus Childcare Assistance Scheme in your setting have booked with you and how many hours they have actually attended
  • Any additional costs which parents have incurred through taking up the offer at your setting including; food costs, travel costs, and any additional hours they take up at your setting on top of the Coronavirus Childcare Assistance Scheme.