Privacy Notice – Employability Programmes
October 2026
Flintshire County Council have two employability programmes funded by UK Government and Welsh Government.
Lawful basis for processing
Flintshire County Council will be the data controller for any personal data you have provided in relation to the Employability Programmes available in Flintshire. The information will be processed to define which employability programme is most suitable for each individual needs.
The processing is being undertaken as part of the Council's administration of the Communities for Work+ and Connect to Work programmes and is therefore more appropriately based on public task rather than consent.
What personal data we will collect and process
Personal data is defined under the UK General Data Protection Regulation (UK GDPR) as ‘any information relating to an identifiable person who can be directly or indirectly identified by reference to an identifier’.
For these employability programme we will collect the following personal data:
- First name(s)
- Surname
- Address
- Personal email address
- Phone number
- Participant’s National Insurance number
- Date of birth
Other data may also be collected but is not identified as personal data under UK GDPR.
Special Category Data:
- Sex
- Does your gender identity match the sex you were assigned at birth
- Ethnicity
- Work limiting health condition
- Disability status
- Criminal convictions and restrictions
This processing is being undertaken under Article 6(1)(e) Public Task and, where special category data is processed, an Article 9 condition.
What will Flintshire County Council use your information for?
We will use your information to determine eligibility for the programme and identify the most appropriate support pathway and delivery partner.
Our staff are trained to handle your information correctly and protect your confidentiality and privacy.
Flintshire County Council may share your data with:
Information is only shared with those agencies and bodies who have a need to know. For the purposes of the Connect to Work employability programme, your data will be shared with Rhyl City Strategy who are the commissioned supplier for this programme. Rhyl City Strategy require this information to check eligibility for the programme. For the purposes of the Communities for Work Plus employability programme, your data will be shared with Welsh Government.
How will Flintshire County Council keep my data safe?
The data that Flintshire County Council collects about you will be stored on secure servers within the UK in an access controlled secure database which is regularly tested for safety and integrity. Flintshire County Council will have a formal data sharing agreement in place whenever we share your data with a third party.
Flintshire County Council has procedures to deal with any suspected data security breaches. If a suspected breach occurs, Flintshire County Council will notify you and any applicable regulator where we are legally required to do so.
How long your details are kept for:
We will keep your personal information for as long as required by the programme you receive support from and in accordance with the relevant funding requirements.
If you receive support through Communities for Work Plus (CfW+), your records will be kept for 6 years in accordance with Welsh Government requirements.
If you receive support through Connect to Work (CtW), your records will be kept for 7 years after the end of the Connect to Work programme, in accordance with Department for Work and Pensions requirements.
These retention periods apply even if you finish receiving support before the relevant programme ends. Once the applicable retention period has expired, your information will be securely deleted or disposed of in accordance with our records management policies.
More information
For further information about data protection and your rights, you can visit our Data Protection Page on the Council website.