Freedom of Information (FOI)
Written requests for information that are not seeking your personal information (governed by the Data Protection Act) or environmental information (governed by the Environmental Information Regulations) are governed by the Freedom of Information Act 2000 (FOIA). These requests for information could be made to any part of the Council or by email to firstname.lastname@example.org. If needed, assistance in making your request can be provided by telephoning one of the FOI Contact Officers in the various Council sections and their contact numbers are given below.
Chief Executives - 01352 702112
Human Resources - 01352 702714
Finance - 01352 702210 /702241 / 702206
ICT - 01352 702802
Legal and Democratic Services - 01352 702808
Education & Youth - 01352 704025 / 704012
Social Care - 01352 701309 / 701482
Housing - 01352 703305 / 703354
Revenues & Benefits - 01352 704856 / 702911
Planning & Environment - 01352 703448 / 703292
Transport & Streetscene - 01352 703448 / 703292
Culture & Leisure - 01352 702178
Valuation & Estates / Facilities Services / Engineering Services - 01352 703448 / 703292
Environmental Information Regulations (EIR)
The Environmental Information Regulations 2004 (EIR) give the public similar rights to those in Freedom of Information Act when requesting environmental information. Whilst requests have to be in writing for the Freedom of Information Act, oral requests are acceptable under the Environmental Information Regulations.
Environmental information includes recorded information the Council has concerning:-
- The state of the elements of the environment such as air, water, soil and land.
- Emissions and discharges, noise, energy, radiation, waste and any other such substances.
- Measures and activities such as policies, plans and agreements affecting or likely to affect the state of the elements of the environment.
- Reports, cost benefit and economic analysis used in these policies, plans and agreements.
- The state of human health and safety, contamination of food chain and cultural sites and built structures.
Such requests are best raised with the Council's Environment Directorate; telephone 01352 703448 or email email@example.com
Procedure for dealing with FOI and EIR requests
On receiving a request the FOI/EIR contact officer will send a written acknowledgement and then process your request promptly and normally within 20 working days.
Sometimes it may not be clear what information you are requesting. In such circumstances the Council may contact you to provide assistance in clarifying the nature of the information you are seeking.
In dealing with requests for information the Council may need to consult third parties or other public bodies in order to reach a decision on whether the requested information can be provided. If you wish to be notified before any such consultation you should say so in your request.
The FOIA and the EIR contain categories of exemptions / exceptions, and this may mean that even though the Council holds the information you have requested it is not appropriate to provide it to you. In such a situation the Council, in its written reply, will explain why the exemption applies to your request.
Normally information the Council holds is made available without charge when requested under the FOIA or the EIR. The circumstances in which charges are made are set out in the charging schedule, also Flintshire Record Office Charges may apply. Where charges apply you will be notified and asked to pay if you wish to proceed with your request.
Where the Council does not hold the information you have requested but believes another public authority may hold the information, this will be explained to you and you will be given the contact details of that other authority.
The Council has specific procedures for any complaints about how a request under the FOIA or the EIR has been dealt with, and these can be accessed here:
Freedom of Information Complaints Procedure
EIR Complaints Procedure